Running a simple and effective retrospective meeting remotely

  • +3
  • +2
  • +1
  • -1
  • -2
  • -3
  • Let's say a new team member joined the team and I'm happy with it: I'd go to the +3 column and add a post-it: I'm happy that Cristiano joined the team.
  • Cristiano, a new team member, is also happy with how supportive the team is. He goes there and add a +3 post-it saying: 'The team is really supportive' (yes, this team is so friendly that we could say we use +3 column almost as Kudos! 😁)
  • The instability of Bamboo made some of the automated tests fail as false-positives, and it happened quite often. Someone goes to the board and add a post-it to the -2 column and says: 'Bamboo was too unstable and the delay affected the sprint goals'
  • By collecting the facts before, you save time in the retro since you don't have to run any dynamics to try to find improvements to do
  • Everyone can check at any time the items that are going to be discussed in the Retro, so they can prepare and also have good ideas/solutions to keep improving the way of working
  • A culture of continuous improvement is developed in the team
  • What went well
  • New ideas
  • Not so well
Retrospective meeting board on Trello
  • In the first times you’re applying this, since the team might not be used to it, they might not add many topics. If you want to create this culture, you should not let them add new tickets AFTER the retro starts (yes, we're educating 😉). Remember: one of the purposes is also to save time by using it more effectively. Also, an advice for the first time, try to add as many topics as you notice (as scrum master, you have to observe the sprint facts so, you'll definitely have items for it).
  • If someone approaches you to comment something that happened during the sprint (while it's in progress), ask them to add a post-it about it in the board. This is a way to motivate them and it helps a lot!
  • Since we sometimes have too many topics and can't discuss all of them in one single Retro, I created a Parking lot Column to accommodate these remaining items, so that we keep it for the next retros (if people vote for them, we respect the priority).
  • After doing this for a while, the team gets into automatic mode. It might be good to do some ice breaker games or try some different approach once in a while to promote other types of interactions between team members.
  • If someone asks you: Why don't we use a miro board? Just say it's for simplicity reasons! (I'm kidding 😆 o̵r̵ ̵n̵o̵t̵)

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